The submission deadline has been changed from 6:00pm local time, Monday, December 18th, 2023 to 6:00pm local time, Thursday, December 21st, 2023.
Questions and Answers
Q1: Is the delivery time, 6pm, the correct time? Just verifying.
A1: Yes 6:00pm local time is the correct deadline time for delivery. Belfast City Hall is open to the public until 6:00pm Monday through Thursday. Please note, the City of Belfast has decided to adjust the deadline submission date by extending it to 6:00pm, Thursday, December 21st, 2023.
Q2: Does the City have existing speed data on roads in the community, and does it have the ability to collect speed data for this study?
A2: The City of Belfast has neither any existing speed data on roads in the community, nor does it have the ability to collect speed data for this study.
Q3: Does the City have right-of-way width information for the local streets within the study area?
A3: The City of Belfast Planning and Codes Department does maintain a binder of information on all local streets that includes right-of-way width information. This binder can be reviewed in person at that office during Belfast City Hall business hours (7:00am-6:00pm, Monday through Thursday). Unfortunately, this information is not currently available in any kind of format that would allow for downloading or remote viewing.
Q4: Will City staff be available to assist with gathering/compiling existing conditions data?
A4: The Request for Proposals expects that the consultant, and not the City of Belfast, be the primary entity that undertakes the existing conditions inventory, as stated in the Scope of Work: “Working with the planning team, the consultant shall map all existing on and off-road bicycle/pedestrian facilities including their condition, with emphasis on apparent barriers to accessibility and use of the sidewalk network, existing sidewalk gaps, and provide that data on maps that the planning team can use for further planning and analysis.” With that being said, City of Belfast staff will assist the consultant by providing them with any relevant information upon their request.
Q5: While the Study title includes the phrase "Active Transportation", the body of the text only references pedestrians and bicyclists. Is the Town interested in recommendations related to other forms of active transportation such as e-scooters or cross-county skiing?
A5: The City of Belfast and its Pedestrian, Transportation, and Accessibility Committee are interested, to a limited degree, in other micro-mobility users (e.g., e-scooters, bicycle sharing, skateboards), as these smaller devices are being seen at increasing rates across Maine and the United States. The City of Belfast and its Pedestrian, Transportation, and Accessibility Committee are not interested in cross-country skiing, however.
Q6: Should engagement proposals include a project website or digital surveys or other online engagement?
A6: The Scope of Work does not identify any specific methods that are required to be utilized in the plan for public engagement, simply stating: “Consultant proposals should include a proposed plan for public engagement to garner the best input on the Plan from local citizens and stakeholders.” The plan for public engagement should utilize those particular methods that are most expected to obtain public engagement, based on the nature/composition/demographics of the community. If a project website, digital surveys, and/or other online engagement are anticipated/determined by the consultant to be methods that are likely to successfully engage the public for this plan, then they should be part of the consultant’s proposed plan for public engagement.
Q7: Does the scope of this project only include pedestrian and bicycle circulation along City streets, trails, and shared use paths? And does not include any public parks or public buildings analysis beyond access to these sites?
A7: Yes, correct, the Scope of Work only includes pedestrian and bicycle circulation along City streets, trails, and shared use paths, and does not include any analysis of public parks or public buildings, beyond access to those sites.
Q8: It appears to us that there should be consideration of future potential climate change and sea level rise for portions of the study area, please confirm.
A8: It is agreed that there should be such consideration of future potential climate change and sea level rise for portions of the study area, insofar as use patterns and/or infrastructure can be anticipated to be affected.
Q9: Are there any reports or other planning materials available from the Pedestrian, Transportation, and Accessibility Committee that can be shared now, prior to proposal submission? If not, what existing documentation can we expect from the committee or other members of the Belfast planning team upon selection?
A9: A number of reports and planning materials are available from the Pedestrian, Transportation, and Accessibility Committee that can be shared now, prior to proposal submission, including: 1) a Belmont Avenue Pedestrian and Bicycle Master Plan; 2) a City of Belfast Walkability Audit; 3) a Troy Howard Trail Feasibility Study; and 4) a Vision for Pedestrian, Biking, and Hiking Mobility in Belfast. (These documents are available for download at www.cityofbelfast.org/activetransportationplan (under ‘RELATED DOCUMENTS’), or at https://www.cityofbelfast.org/589/Pedestrian-Transportation-Accessibility-)
Q10: Does the City of Belfast have existing designated bicycle routes or a bicycle route plan?
A10: Two bicycle routes are known to pass through the City of Belfast, the East Coast Greenway and Bicycle Route 1. No finished plans for local bicycle routes currently exist, but the City of Belfast Pedestrian, Transportation, and Accessibility Committee has drafted a proposed bicycle/pedestrian route, which they anticipate may become part of this City of Belfast Active Transportation and Accessibility Plan.
Q11: Does the City have existing data on bike and/or pedestrian activity?
A11: The City of Belfast does not have any existing data on bike and/or pedestrian activity.
Q12: Is there existing sidewalk inventory available from the City?
A12: The City of Belfast does have a sidewalk inventory, but the date that it was created is uncertain, and is likely outdated to some degree. (This document is available for download at www.cityofbelfast.org/activetransportationplan (under ‘RELATED DOCUMENTS’).)
Q13: Is there existing sidewalk curb ramp inventory available from the City?
A13: MaineDOT does have existing sidewalk curb ramp information, but only for State roads. This curb ramp dataset can be viewed on MaineDOT’s Public Map Viewer at https://www.maine.gov/mdot/mapviewer/. The City of Belfast does not have an existing sidewalk curb ramp inventory.
Q14: Does the City have any bicycle or pedestrian improvement projects already planned and funded? If yes, can you identify them?
A14: The City of Belfast is planning to rehabilitate the entire length of Wight Street during 2024; this particular project will include the addition of a multi-use path for pedestrians and bicyclists, where none had previously existed. Additionally, MaineDOT is making improvements (funded by a Better Utilizing Investments to Leverage Development (BUILD) Transportation Discretionary Grant previously awarded to MaineDOT) to a group of four intersections in Belfast: 1) Maine Route 3 and Hatley Road; 2) Belmont Avenue and Starrett Drive; 3) Main Street and High Street; and 4) Maine Route 52 and US Route 1. The types of improvements that will be made to these intersections are anticipated to include: 1) total traffic signal replacement including infrared detection, new advanced traffic controller and cabinet, new signal head and wiring; 2) pre-emption for emergency vehicles; 3) adding back-plates with 3-inch-wide reflective striping; 4) adding accessible pedestrian signals, including pedestrian countdown heads; and Americans with Disabilities Act improvements at pedestrian crossings. MaineDOT is also planning to make improvements at the intersection of US Route 1 and Congress Street, with the addition of a traffic light and one or more crosswalks.
Q15: Could you please clarify the direct labor cap? Our understanding was that the MaineDOT direct salary cap was recently increased to $85 per hour and does not appear to reference $50 for others on the team, while this RFP lists $62 for the project manager and $50 per hour for all other personnel.
Q16: The RFP indicates that a cap on direct labor of $62.00 per hour for the project manager, and $50.00 per hour for all other personnel, applies to this project. Should these caps be adjusted to reflect MaineDOT's new cap, effective October 2023?
Q17: The RFP references a cap on direct labor at $62/hour. As we understand it, MaineDOT’s new cap is $85 and not limited to any number of people or labor classification. Can you clarify?
A15-17: The Request for Proposals did contain incorrect/outdated information in this case. Section 2.9.1 (Salary Limits) is found on page 2-8 of the October 2023 version of the MaineDOT Local Project Administration Manual & Resource Guide and states the following: “Direct salary of up to $85 per hour is allowed on new contracts starting October 19, 2023. Rates must be supported by a completed Appendix A-1 form listing personnel, classifications, and actual pay rates. (Going forward, the limit will rise by 2.5 percent annually, starting in 2025.)” (This document is available for download at www.cityofbelfast.org/activetransportationplan (under ‘RELATED DOCUMENTS’) or at https://www.maine.gov/mdot/lpa/docs/manual/2023/_LPAManual_Update_Oct2023.pdf.)
Q18: Are you able to provide any information regarding the maximum budget for the planning study that can help to shape our bids?
A18: Unfortunately, this Request for Proposals process does not permit disclosure of the project’s total estimated cost.
Q19: Will the creation of an ADA Transition Plan be required for this project?
A19: The creation of an ADA Transition Plan is not required for this project, though there are references to accessibility within the Scope of Work (“. . . the consultant shall map all existing on and off-road bicycle/pedestrian facilities including their condition, with emphasis on apparent barriers to accessibility and use of the sidewalk network . . .”
Q20: Is MaineDOT right-of-way mapping available for the state roadways within the study area?
A20: MaineDOT may have right-of-way plans for some of the road segments within the study area, but likely not for all State roads within the study area.