DONATIONS
Policy Statement

Overview:

While recognizing the purpose and place of memorials in Belfast, it is important to preserve the aesthetics, heritage, as well as maintenance efforts of the City. It is with this in mind that the following guidelines for the acceptance of donations to the parks and its facilities is being proposed.

Acceptance:

The city reserves the right to accept or deny any/all donations.

Procedures:

All requests for donations must to be submitted, in writing, to the Director, Parks & Recreation. The written request will be forwarded to the Parks Commission, or designated official, for their recommendation to the City Council.

Guidelines:

All determinations will be based upon, but not limited to the following guidelines:

1. Flowers, shrubs, bushes
a. Donated plants become the exclusive property and maintenance responsibility of the City.

b. Only those plantings that require a maintenance effort consistent with other plantings will be considered.

c. Site preparation, installation and site restoration costs will be the responsibility of the donor. Specifications for installation to be provided upon approval.

d. Only perennial flowering plants will be permitted and incorporated in existing beds.

e. The placement of plants will be based on the variety, color, mature height, size etc. Compatibility with surrounding areas will be a strong consideration for approval or denial of planted materials and their location.

2. Trees
a. Donated trees, become the exclusive property and maintenance responsibility of the City.

b. Site preparation, installation, and site restoration costs will be the responsibility of the donor.

c. Tree placement/location will be based upon variety of tree selected, mature height, size etc. Suggestions may be picked up at the Parks & Recreation office. Compatibility with surrounding areas will be a strong consideration for approval or denial of trees and their location.

3. Benches / Tables
a. Donated benches become the exclusive property and maintenance responsibility of the City.

b. Site preparation, installation, and site restoration costs will be the responsibility of the donor. The City will perform the installation and bill the donor.

c. Benches must be similar to others in the area.

d. The Director of Parks & Recreation has a listing of acceptable structures as well as possible site locations.

4.  Stones/Monuments/Other objects
a. Donated stones/monuments/other objects become the exclusive property and maintenance responsibility of the City.

b. Site preparation, installation, and site restoration costs will be the responsibility of the donor.

c. A picture of the donated item with dimensions must be provided.

d. Stone/monument placement will be based on size, height, style, etc.

policy adopted on 7/06/04