|
City of
Belfast MISSION: To provide an easy method for the public to donate to a local non-profit group or civic organization. The City of Belfast will provide a location and the management structure for residents to donate their returnable bottles and cans. Proceeds from the contributions of returnable bottles and cans will be distributed to local organizations as defined through this policy. This policy creates a step-by-step procedure as follows, herein called the “Good Cause” Program. LOCATION: Collection of returnable bottles and cans will be at the City of Belfast Transfer Station, and will be open during the hours that the Transfer Station is open. COLLECTION CENTER: A local bottle redemption center will be chosen to collect and count the bottles and cans deposited at the Transfer Station each month. A check will then be submitted to the City Clerk’s Office, payable to the City of Belfast. The local redemption center will be chosen on the basis of the best rate for returnable items. The decision on the chosen redemption center will be left to the discretion of the City Clerk. QUALIFICATION: Non-profit group(s) and/or civic organizations interested in participating in this program must be based in Belfast, their services available to the residents of Belfast, and their services provided in Belfast. APPLICATION FORM: For any non-profit group or civic organization to participate in the “good cause” program, a member of the organizations Board of Directors must complete an application form detailing the information about their organization. The application form is to be created and approved by the City Clerk, and amended from time to time as needed. APPLICATION APPROVAL: The City Clerk will approve all applications. EFFECTIVE DATE OF POLICY: The policy will begin with the City’s fiscal year July and upon adoption by the Belfast City Council. This policy will “re-set the clock” for participation. All current “signed up” groups will be required to reapply under the new policy. LENGTH/METHOD OF PARTICIPATION: Each group or organization that is approved will be eligible for a calendar month collection period. The recipient will be entitled to advertise and/or promote their cause during this time frame. The program will operate for a six-month transitional period from July 1, 2005 to December 31, 2005. Beginning in July 2005 all qualified group/organizations names will be pulled at random from an envelope for this transitional time period. The first name drawn will have July, second name drawn will have the month of August, third name drawn will have the month of September, and so on until December. Once a recipient’s name has been chosen for this transitional time period they will be placed into a 2nd envelope labeled “previously chosen” and will not be eligible for another drawing until all “not yet chosen” have had the opportunity to participate. Then beginning in January 2006 the program will re-set to run con-currant with the calendar year and all qualified group/organizations names that have not been previously chosen will be pulled at random from an envelope. The first name drawn will have January, second name drawn will have the month of February, third name drawn will have the month of March, and so on. PROGRAM MANAGEMENT: The City Clerk will manage the “Good Cause” program by qualifying recipients, maintaining the application roster, conducting the drawing, notifying the Transfer Station attendant, and authorizing payments through accounts payable. REPORTING AND RECORDS: The City Clerk will keep records of the “Good Cause” program and make those records public upon request. The City Clerk will also report to the Belfast City Council as requested from time-to-time, and in the annual report.
|
|
